Office & Event Administrator

The organisation Fife Chamber of Commerce is Fife’s biggest and fastest growing business membership organisation, providing events, services and political representation to businesses across Fife and we are looking for someone to join our team on a 12-month fixed-term contract. The job The responsibilities of the role are varied but the main ones are: dealing with incoming telephone calls and acting as first point of contact for visitors to the Chamber’s office or external events; managing meeting room bookings and providing diary management support to the Chief Executive and other members of the team; providing administration for Chamber events, including liaising and negotiating with the venues and catering suppliers; working with the Chief Executive to produce and distribute Eshots to promote the Chamber event programme; processing membership paperwork and maintaining the accuracy of the membership database and CRM system. The person The successful candidate will be able to demonstrate previous experience in an administrative role. Beyond that, he/she will be confident and able to thrive in a busy and demanding role, where multitasking and organising a large workload is the norm and maintaining standards when working under pressure is expected. He/she will be a team player who can take direction easily while demonstrating flexibility and adaptability. The post is principally based in the Chamber’s office in Kirkcaldy but attendance at meetings and events elsewhere will be required. The normal working week is 34 hours but a flexible approach will be required to meet the needs of the post. The benefits Fife Chamber’s high visibility and prominent position within the Fife business community makes it an ideal platform to showcase your talent to employers. A competitive salary, based on experience, and pension contribution is on offer, along with 32 days’ paid holiday entitlement (including public holidays). Essential skills and experience: Previous experience of working in a busy office with a good working knowledge of Microsoft Word, Excel and Outlook. Exceptional communication skills and comfortable dealing with people at all levels. Strong organisation skills and excellent attention to detail. How to apply Please send a copy of your CV, accompanied by a short cover letter setting out how your experience fits the requirements of the post, to Alan Mitchell at alanmitchell@fifechamber.co.uk or Fife Chamber of Commerce, John Smith Business Centre, Begg Road, Kirkcaldy, KY2 6HD no later than Thursday 24th May 2018 at 12noon. Fife Chamber is an equal opportunities employer.  For an informal discussion about the role or to request a copy of our Data Privacy Policy for job applicants, call Alan Mitchell on 01592 647740.